Winnebago County Crime and Public Safety Commission
As provided May 5, 2010
Article I – Name and Authority
The Winnebago County Crime Prevention Commission (“the Commission”) was established in January 2003 by a joint declaration of the Winnebago County States Attorney, the Winnebago County Sheriff, the Winnebago County Board Chairman, the Presiding Chief Judge of the Circuit Court, and the Mayors of Rockford, Loves Park, and Machesney Park (the “Appointing Authorities”).
Article II – Revision
The Appointing Authorities will remain involved for purposes of oversight. The Commission will assume the responsibility for selecting and maintaining an ongoing professional organization.
Article III – Objective and Scope of the Commission
The Commission is dedicated to find ways to reduce and prevent crime, improve the public and community safety, promote effective law enforcement, and an efficient criminal justice system. The Commission was created to listen to public concern, consult with experts, and recommend specific steps that government leaders and bodies may take to ensure a safer Winnebago County.
To achieve its goals, the Commission may:
1. Create task forces to make recommendations and propose implementation plans.
2. Hold public forums within Winnebago County to listen to the public’s concerns about crime.
3. Study innovative methods to reduce crime and increase public safety.
4. Meet with experts and practitioners in law enforcement and crime reductions.
5. Research and study crime control innovations within the County, across the State, and the nation.
6. Prepare reports with concrete recommendations to local governments for improving public safety and the effectiveness of the criminal justice system.
The Commission shall look to the Appointing Officials for reasonable clerical and other assistance. The Appointing Officials have agreed to make every effort to accommodate the requests of the Commission in furnishing such records, documents, reports, and other data on criminal justice matters that the Commission requests and finds is reasonably necessary for its work. This material is subject to restrictions of confidentiality as reflected in State law and/or court decisions, and the judgment of the Appointing Officials from whom the documents are being requested.
Article IV – Membership in the Commission
Section 1 – Definition of Membership
The Commission will be made up of seven (7) citizens. The Ex-officio member will be a
representative from the Public Safety Committee. The current Appointing Authorities will
provide oversight of the Crime Commission. Members of the Crime Commission will submit their recommended appointments for the advice and consent of the Winnebago County Board Chairman and the Executive Committee of the current Appointing Authorities.
The name or names of the appointees shall be communicated to the members of the Commission, the County Board Chairman, and the Chairman of the Public Safety Committee of the Winnebago County Board, and all of the Appointing Authorities. Commission members shall serve without compensation.
Section 2 – Terms of Office
Commissions shall be appointed for a three (3) year term, effective January 1st, and may be
Section 3 – Resignations, Removals, and Vacancies
Participation in the Commission and its committees is essential to the success of the
Commission. At any time, when a member fails to participate (if the commissioner has not
attended 75% or more meetings of the Commission in any calendar year), a request will be made to remove the member from the Commission.
If any office becomes vacant, the majority of the Commissioners may elect an eligible
Commissioner to fill such vacancy. The officer so elected shall hold office and serve until the next election of officers.
The Secretary of the Commission shall advise the Chairman of the Commission of any
approaching vacancies due to end-of-term, and whether the appointee is eligible for
Section 4 – Structure of the Commission
The Commission shall elect a Chairman, Vice Chairman, and Secretary-Treasurer to serve for two (2) years. The Chairman may not be a publicly elected official.
Committees may be convened at the discretion of the Chairman. The three (3) officers shall
make up the Executive Committee of the Commission.
Bi-annually at the October meeting, the Chairman shall appoint a Nominating Committee
consisting of three (3) members who shall develop a slate of Officers to present to the
Commission at its December meeting so that their duties will be effective at the January meeting of the following year. The Nominating Committee shall communicate the slate to all Commission members at least fourteen (14) days prior to the December meeting.
Article V – Meetings of the Commission
Section 1 – Regular monthly meetings shall be set for the Commission at the January meeting. Committee meetings shall be scheduled as needed by the Chairman. The Executive Committee shall meet monthly prior to the regularly scheduled Commission meeting.
Section 2 – Special Meetings can be called by the Executive Committee as needed, with the
Section 3 – Annual Meetings shall be held each year during the first quarter of the calendar year.
The meeting shall be open to the public and held in Winnebago County. The Executive
Committee, with the proper public notification, shall set the meeting date. Appointers shall be specifically invited to attend. The purpose of the Annual Meeting shall be to review the progress of the Commission over the past twelve (12) months, and to outline future plans or projects in which the Commission will be involved in the next year.
Section 4 – A quorum shall consist of 51% of all Commissioners.
Section 5 – The Commission meetings shall be conducted in accordance with the latest revision of Robert’s Rules of Order.
Section 6 – Minutes of the meeting shall be prepared with a permanent record of all actions. The Secretary will be responsible for keeping the permanent record of the Commission.
Article VI – Commission Decisions
Section 1 – Committees shall bring forth Resolutions for the Commission’s approval. The approved Resolutions of the Commission shall be communicated forthwith to the Appointers, and the Public Safety Committee of the County Board for information or action. The Commission may then communicate its Resolutions and findings, as it deems appropriate.
Section 2 – All actions of the Commission shall be voted on at a regular scheduled meeting or a
special meeting with notice. A simple majority of a quorum of the members in attendance shall be required to approve any action other than amending the By-Laws. Each Commission member Winnebago County Crime Prevention Commission shall consider any possible conflicts of interest prior to the call of a question, and shall abstain if
he/she determines a conflict exists.
Section 3 – The Chairman may call for an electronic vote via e-mail on matters requiring a rapid response. Approval of any action voted on electronically requires a majority of 51% of all
Article VII– Commission Communications
Section 1 – Communications to Commission Members: An electronic mail system has been
established for communications between all Commissioners. If electronic mail is not available to
a particular Commissioner, other methods will be used.
Section 2 – Communications to Public and other Governmental Agencies: A website has been
established that can be accessed by any interested party to see the activities of the Commission.
The Chairman may hold public press conferences to communicate to the community any
Commission action that is deemed necessary.
Section 3 – The County Board Chairman will appoint a member of his staff to be the liaison with the Commission: to attend meetings, and to facilitate communication between the Public Safety Committee of the County Board.
Article VIII – Amendments to the By-Laws
The By-Laws may be amended by a majority vote of the entire Commission, provided the
proposed amendment has been presented to the Commission for consideration during at least one
(1) meeting prior to the meeting at which the matter of the amendment is called for final
consideration and passage. A copy of such amendment has been provided to all members as
provided by Article VI Section 1 of these By-Laws.